Why use FileDirector Cloud edition?

Why use FileDirector Cloud edition?

The Filedirector Cloud edition is all the benefits of FileDirector but with no up-front costs.

FileDirector is a powerful, cost effective and easy to use document storage solution for enterprise clients, small businesses, or workgroups where critical business processes such as invoices, POD’s and general documentation are essential. Unlike traditional software which is conventionally sold as a perpetual license with an upfront cost (and an optional ongoing support fee), FileDirector Cloud is an offsite service which means your business does not have to worry about the upkeep of servers or systems.

FileDirector Cloud helps to reduce IT operational costs by the outsourcing and maintenance of hardware and software whilst still providing you with the software you need. This will allow your business to reduce costs and be more efficient. Another advantage is that all updates to FileDirector Cloud can be easily done through remote maintenance further decreasing your costs as you do not need onsite maintenance. Upgrades to the server are easily done and can be processed almost instantly if your business is expanding or needs more storage space.

Benefits:

  • Maximum benefit, minimum effort
  • Security, out of the box
  • Reliable Microsoft Azure Platform

Powerful:

FileDirector Cloud by Spielberg Solutions provides your company a scalable and effective solution for all your off premise Electronic-Content-Management needs. Due to the scalability, it is the perfect solution for workgroups, small business or a worldwide operating enterprise. For this, FileDirector covers the whole range from simply benefiting from an OCR full text search up to the usage of the powerful Business Process Management. This allows you to use FileDirector Cloud just for a quick retrieval of documents or having benefits of a process management routing your documents through your company.

Cost effective:

FileDirector Cloud software as a service enables the business to reallocate IT operations costs towards meeting other IT goals. See the advantages of a modern and powerful ECM system – smart and away from hardware and software spending and operational costs for the server equipment.

Secure:

FileDirector Cloud solution provides all security features of a local FileDirector installation e.g. its 3-layer-architecture and the build-in rights management. FileDirector Cloud is hosted on a Microsoft Azure data centre close to your economic region

Easy Budgeting:

Unlike traditional software which is conventionally sold as a perpetual license with an up-front cost (and an optional ongoing support fee), Software as a service price applications using a subscription fee. Consequently, the initial setup cost for SaaS is typically lower than the equivalent enterprise software and due to the monthly or annual subscription budgeting is completely transparent and easily calculable.

Features:

  • Scalable
  • Full text-OCR
  • Business process management
  • Licences are concurrent or named licences. The minimum purchase is one scan license. This is required to enable the cabinet to be configured
  • Each installation comes with 10GB of document storage included. Additional document storage can be purchases in 10 GB units
  • Each installation will have their own internal domain, and will have a cabinet created for them to which one account will have administrative permissions.
  • Zonal OCR and Business Process Management will be available

 

Call us today on 01785 785 655, and speak to one of our experts. 

 

Brother DS-620 Mobile

Brother DS-620 Mobile

The lightweight, portable Brother DS-620 scans documents up to A4 as well as items like plastic ID cards and receipts. Easily powered via USB port and both Windows and Mac compatible, the DS-620 scans a page in just 8 seconds at 600dpi. The professional software bundle supplied as standard means you can manage, edit and share it all simply.

Key features:

  • Lightweight, portable document scanner
  • Up to 7.5ppm scan speed
  • USB powered
  • 600 x 600dpi scan resolution
  • One-touch scan resolution
  • One-touch scanning
  • Bundled software (inc. Twain driver)

The Brother DS-620 is lightweight, easy to carry, scanner for document digitisation on the move. Ideal for sales and field team’s when hot desking or for office staff during business and client meetings. Scan at the airport or on the train, simply connect to a laptop or computer for immediate transfer and sharing of documents or images.

On touch scanning:

Convert hard copies into digital files quickly and easily with the touch of a button

Portability:

Lightweight, compact and USB powered for complete portability

Flexibility:

Scan various media formats from plastic cards to A4 documents. With the option of 2-sided scanning from the DS-720D

Quality:

High quality scanning up to 600dpi resolution.

Various document types:

Whether black and white or colour, the Brother DS-620 effortlessly scans documents of various types. From ID cards to business cards and receipts and A4 documents, scanning directly to a PC is as simple as it is quick

Compact:

Weighing only 400g and compact in size the Brother DS-620 is ideal for mobile working.

Simple shortcuts:

The Brother DS-620 allows you to set up favourites and shortcuts for simple one-touch scanning

USB powered:

Wherever there’s a PC, there’s power – just connect the device to a USB power for a portable power supply.

Specification: 

Category:Portable
Scanning speed:8 pages per minute
Max. paper size:A4
Colour mode:Colour, greyscale, black and white
Scanning side:Simplex (single side only)
Feeder capacity:1 sheet
ADF:Yes (A4)
Flatbed:No
Connection:USB
Drivers:TWAIN
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP, Linux

 

Click here to view and purchase the Brother DS-620.

Please contact us or call us on 01785 785 655 to get a quote and the best maintenance package price for you.

4 Reasons why you should start scanning today!

4 Reasons why you should start scanning today!

Declutter:

Save space by removing clutter and making more room. Document scanning can transform your office, reducing the amount of paperwork and unnecessary filing cabinets. The amount of office space freed up by digitising your documentation can be huge. As information stored on one DVD alone can replace nearly 30 filing cabinets. Doing this will generate more office space, allowing the organisation to re-use their office space for staff, or downsize to a smaller office, benefiting from lower rental costs.

Environmentally friendly:

In an increasingly environmentally friendly age, scanning your documents helps a business to move towards having a paperless office. For offices heavily relying on paperwork, it can be a dramatic change, but also helpful in the overall running of the business. With less paper being produced, it creates a friendlier environment. Also benefiting the company by reducing business costs for photocopying and stationary.

Secure document storage:

Data security and protection is very important. There is a larger risk of paper documents being damaged, stolen or lost through fire, flood or theft. Scanning your documents offers improved security, piece of mind and data protection compliance for the business. Scanned images can be securely stored in an online document management system with security access at a user or role level. Documents can be easily shared with users in multiple offices and locations, providing secure, flexible access. A full electronic audit trail can be provided, showing a detailed user access history. Digital documents can be regularly backed up.  Documents that have been scanned and then stored digitally will last a long time. As the document won’t deteriorate over time, which is often the case when paper documents are going through different pairs of hands.

Improve customer service:

Many employees spend large amounts of time throughout the day searching through paperwork for customer information, which can delay projects and affect customer service response times. With digital documents, employees can use a simple keyword search and the document can be found quickly. You can choose how you want your scanned document organised, by name, client, date, etc. creating a relevant folder, or by using your computers search facility, will mean finding that particular scanned document will be achieved quickly and easily. Scanned documents can be easily distributed among other members of staff in an office, which can be done instantaneously.

To find out more how scanning can help you, contact us or call us on 01785 785 655 today!

Treat yourself this year!

Treat yourself this year!

Recommended scanners:

Brother ADS-2100e (Ex-Demo):

We have a batch of showroom ex-demo Brothers ADS-2100e scanners. They have been used for demonstration purposes and have been subjected to very light load. All units still have manufacturer’s warranty which expires June 2018 and have been inspected by our own scanners engineers *whilst stocks last.

This high speed scanner is perfect for daily business scanning requirements. With 2-sided scanning for added efficiency, the ADS-2100e cuts time spent on repetitive tasks and with a 50 sheet automatic document feeder, large tasks can be left to complete unattended.

A range of scan-to options, included email, printer and direct to USB, offer versatile opportunities for storing your documents in the most convenient way, whatever your requirements.

Not only does the device scan at high speed but also boasts intuitive menus that ensure that the relevant scanning features and settings can be found at the touch of a button.

Category:Desktop
Scanning Speed:24 pages per min
Max. Paper size:A4
Colour mode:Colour, Greyscale, Black and White
Scanning side:Duplex (double side)
Feeder capacity:50 sheets
ADF:Yes (A4)
Flatbed:No
Connection: USB
Drivers:TWAIN, ISIS
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP

 

Click here to find out more about the Brother ADS-2100e.

 

Kodak i1190

The Kodak i1190 is a dedicated desktop transaction processing tool for business. Compact, fast and quiet, they accelerate workflows to increase productivity. Easily integrated with software and enterprise applications, they can scan, capture information, and extract and share data with the business apps you use every day. The i1190 scanners are the ideal scanning solution for a wide range of applications including banking, finance, insurance, healthcare, and government.

Kodak i1190 scanners integrate seamlessly into a wide range of environments, including Windows, Mac and Linux operating systems. They also provide TWAIN, ISIS, and WIA driver capability with business applications.

Integration with other software and systems, built-in barcode reading, and easy to use Smart Touch technology, means your scanner can send information to the right places and people automatically and complete common tasks with the push of a button, freeing you up to focus on other projects. The intuitive digital display shows the number of documents scanned or paper ready status, and lets you apply custom activity names and include colour icons to make scanning tasks easy to select.

Category:Desktop
Scanning Speed:40 pages per min
Max. Paper size:A4
Colour mode:Colour, Greyscale, Black and White
Scanning side:Duplex (double side)
Feeder capacity:75 sheets
ADF:Yes (A4)
Flatbed:No
Connection: USB
Drivers:TWAIN, ISIS, WIA
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP, Linux

 

Click here to find out more about the Kodak i1100.

 

Epson WorkForce DS-520:

The Epson WorkForce DS-520, 20ppm sheet-fed duplex scanner offers powerful imaging features and simple integration into your document management systems or simply scanning documents into your computer.

The Epson DS-520 document scanner has a compact footprint (6.1 by 11.7 by 6 inches HWD) and high-speed scanning of up to 30 ppm at 300 dpi in both colour and monochrome options. This, combined with sophisticated  JPEG compression, makes large scan jobs much faster to process. The Epson DS-520 provides an optional Network Interface Unit, is ideal for sharing across office and department networks.

Epson’s DS-520 scanning software offers a wide range of advanced document imaging features, including multi-document size detection, text enhancement and automatic de-skew to improve efficiency and increase productivity.

Category:Desktop
Scanning Speed:30 pages per min
Max. Paper size:A4
Colour mode:Colour, Greyscale, Black and White
Scanning side:Duplex (double side)
Feeder capacity:50 sheets
ADF:Yes (A4)
Flatbed:No
Connection: USB
Drivers:TWAIN, ISIS
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP, Linux

 

To find out more about the Epson WorkForce DS-520, Click here.

 

Fujitsu ScanSnap iX500:

The Fujitsu ScanSnap iX500 brings features and performance you would usually find on high-end professional scanners, in an affordable package that’s more intuitive and easy to use than ever. Simple and intuitive to use, the IX500 features give one-press access to Fujitsu’s highly regarded scanning software. Its Quick Menu can be set up to display your favourite scanning destinations or will recommend the most appropriate application based on its intelligent document recognition. For example, when a business card is recognised, Quick Menu shows a list of relevant contact management software.

The iX500 easily digitises paper based data with the touch of one button. Simply place a document in the scanner’s paper chute, press the “scan” button, and the iX500 starts scanning right away. Furthermore, the iX500 is able to scan up to 50 double-sided pages at a speedy 25 pages per minute.

Category:Desktop
Scanning Speed:25 pages per min
Max. Paper size:A4
Colour mode:Colour, Greyscale, Black and White
Scanning side:Duplex (double side)
Feeder capacity:50 sheets
ADF:Yes (A4)
Flatbed:No
Connection: USB, Wireless
Drivers:N/A
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP

 

To find out more about the Epson WorkForce DS-520, click here.

 

Canon DR-G1100:

The Canon DR-G1100 is a reliable and highly productive A3 document scanner for converting high volumes of paper to digital formats. The canon DR-G1100 is a high-speed, high-quality A3 production scanner for dedicated scanning applications and mission-critical jobs. Perfect for both centralised and remote offices and specialist scanning bureaus.

Work more productively with the high-speed Canon DR-G1100 production scanner. It can scan with speeds up to 100ppm/200ipm in colour, black-and-white and greyscale.

A dedicated chip helps it achieve full rated speeds even when multiple image processing functions are selected. With a 500-sheet document feeder, larger batches can be scanned easily and efficiently to save valuable time and effort.

Category:Production
Scanning Speed:100 pages per min
Max. Paper size:A3
Colour mode:Colour, Greyscale, Black and White
Scanning side:Duplex (double side)
Feeder capacity:500 sheets
ADF:Yes (A3)
Flatbed:No
Connection: USB
Drivers:TWAIN, ISIS
Compatibility:Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP

 

Click here, to find out more about the Canon DR-G1100.

Please contact us or call us on 01785 785 655 to get a quote and the best maintenance package price for you.

Christmas Announcement!

Merry Christmas

We hope you have had an enjoyable and successful 2017.

Thank you from all the team at Scanner Superstore for your support this year! We appreciate it and look forward to working with you in the new year!

Here at Scanner Superstore, we’d like to wish you a Merry Christmas and a prosperous New Year.

Please note that any orders placed after Thursday 21st December 2017 will be processed on Tuesday 2nd January 2018.

-The Scanner Superstore team

 

Greenform – Enabling paperless transactions

Greenform – Enabling paperless transactions

Our sister company, Ascot Business Solutions introduces Greenform. A software solution which eliminates paper in any part of the customer enrolment process for individuals.

  • Eliminates paper forms
  • Automatic data input into forms
  • Scans supporting document (FICA/RICA)
  • Customer verification (ID/Biometric)
  • Fraud prevention
  • Biometric user control
  • Operates in conjunction with greenbox
  • Captures digital signatures
  • Captures ID photograph
  • Output PDF file replaces paper file

Greenform is a product which reduces the amount of paper a business generates, it also eliminates the need to store certain documents in costly offsite storage facilities. Greenform eliminates the generation of paper files creating an electronic record. Can be tailored to your business requirements and when used in conjunction with Greenbox individual’s identities can be verified.

Benefits:

  • Enables paperless transactions
  • Verifies an individual’s identity
  • Small desktop footprint (160mm x 350mm)
  • Reduces your carbon footprint dramatically
  • Reduces stationary and printing costs
  • Electronic records available in real-time
  • Transaction time reduced dramatically
  • USB powered
  • Eliminates the management, transport and storage of paper files
  • No photocopying required
  • Replaces a paper file with a digital record
  • ECT, FICA, RICA, NCA, CPA compatible

Greenform is a product which enables paperless transactions therefore reducing the amount of paper a business generates, it also eliminates the need to store certain documents in costly offsite storage facilities. Monitors user logon by biometric fingerprint, creating an audit trail of user activity which reduces internal fraudulent transactions (ghost creation). Allowing you to create a business rule defined form for each customer driven transaction.

Using Greenform allows you to verify an individual’s identity number by interrogating either your own database, or an external commercially available database. Imports all relevant data on the individual according to your business rules for that specific transaction, and allows the user to update or expand the individual’s data for the specific transaction.

Greenform scans and attaches to the transaction supporting documents, as required by certain acts (FICA/RICA) as defined by your business rules for that transaction. Embeds an ID photograph of the customer, and their digital signature into the form and terms and conditions.

When using Greenform it will submit a PDF file of the transaction to your EMS and to the customer immediately after transaction is complete. This PDF is a closed file and cannot be altered. The data required by the business process can be exported to LOB system. It can also capture customer fingerprints for biometric verification, providing secure customer transaction in the future.

Applications:

  • Identity verification
  • Customer enrolment
  • Initial customer transaction
  • Human Capital enrolment/management
  • Patient enrolment
  • Student enrolment
  • Professional enrolment (medical & dental)
  • Supply chain control
  • Financial services
  • Healthcare
  • Retail
  • Internal Processes
  • Supply chain
  • Telecommunications
  • Education
  • Government

To find out more, please call us on 01785 785 655 to chat to one of our experts.

Brother ADS-2100e (Ex-Demo)

Brother ADS-2100e (Ex-Demo)

We currently have a batch of showroom ex-demo Brother ADS-2100e scanners! They have been used for demonstration purposes and have been subjected to very light load. All units still have manufacturer’s warranty which expires June 2018 and have been inspected by our own scanner engineers.

Currently on offer for £186.00 (including VAT)*, compared to the brand new scanner price of £294.00 (including VAT).

*While stocks last.

With a 24 page per minute (48 images per minute) scan speed through the 50 sheet Automatic Document Feeder (ADF), the ADS-2100e is perfect for small to medium office environments. Scan and archive documents quickly and easily with scan-to Searchable PDF and a range of bundled software.

The multipage detection feature identifies paper feed errors; helping to preserve original documents and maintain clear scanned images, whilst the easy to use touch button panel enables scanning direct to a USB storage device or computer.

Features:

  • Up to 24ppm/48ipm 2-sided scan
  • 50 sheet ADF
  • Direct Scan to PC and USB
  • Scan-to Email, Image, Printer, File, SharePoint, OCR
  • TWAIN, WIA, ICA, SANE drivers

The Brother ADS-2100e is a high speed desktop scanner, perfect for daily business scanning requirements. With 2-sided scanning for added efficiency the ADS-2100e cuts time spent on repetitive tasks and with a 50 sheet automatic document feeder, large tasks can be left to complete unattended.

A range of scan-to options, including email, printer and direct to USB, offer versatile opportunities for storing your documents in the most convenient way, whatever you requirements.

Not only does the device scan at high speed but also boasts intuitive menus that ensure that the relevant scanning features and settings can be found at the touch of a button.

Various media:

The ADS-2100e scans documents of mixed sizes. For mono and colour scanning of various media, from ID cards and business cards to A4 prints and receipts, the ADS-2100e offers effortless efficiency complemented by a 50 sheet automatic document feeder allowing you to leave jobs to complete without the need for manual intervention.

One-touch scanning:

Scan functions are easily accessible with quick and simple scanning available in one touch of a button.

Scan direct to USB:

Cut out unnecessary work steps by storing your scans exactly where you need them, plugging in your USB stick and scanning directly couldn’t be easier.

Multi-feed detection:

Don’t risk damaging important documents. The ADS-2100e avoids misfeeds using multi-feed detection technology, maintaining the condition of your original document and reducing scanned data loss.

Skip Blank Pages:

The ADS-2100e skips any blank pages, improving the efficiency of your batch scanning tasks and saving your time and space whilst archiving.

Deskew:

Reduce manual preparation and improve overall document quality with automatic deskew. The ADS-2100e automatically aligns scanned images for optimised scan quality without taking up any of your time and effort.

iPrint&Scan App:

Brother’s free app allows you to scan documents from the ADS-2100e directly to your smartphone or tablet.

ISIS Support:

For seamless integration with your existing systems, Brother document scanners are ISIS-compatible.

Kofax VRS Elite 5.1 compatible:

The ADS-2100e is Kofax VRS Elite 5.1 compatible. Easy integration with a variety of solutions from one of the leading suppliers of professional scanning software and systems to ensured.

Specifications:

Category:Desktop
Scanning speed:24 pages per min
Max. paper size:A4
Colour mode:Colour, Greyscale, Black and White
Scanning side:Duplex (double side)
Feeder capacity:50 sheets
ADF:Yes (A4)
Flatbed:No
Connection:USB
Drivers:TWAIN, ISIS
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista, Windows XP

 

Click here to view and purchase the Brother ADS-2100e (Ex-Demo).

Please contact us or call us on 01785 785 655 to get a quote and the best maintenance package price for you.

Benefits of a paperless office

Benefits of a paperless office

Documents can now be read, shared and edited on a computer. A paperless office not only benefits the environment, it can save capital, improve security and simplify the workflow. Below are some benefits of a paperless office, showing why you should consider going paperless today.

Increased efficiency:

With the use of digital technology to collect, edit and exchange information and data not only speeds up business processes, it also improves data quality and reliability. Scanning in paper documents and converting them into electronic documents provides better access to information, faster turnaround times and lower costs due to the elimination of form printing and mailing expenses. With the use of electronic management systems, it provides a universal place for documents to be stored, allowing authorised users to search for documents easier and efficiently. Whereas with paper documents, searching through filing cabinets and documents can be time consuming, which is hard within a business as time means money.

Improved Customer Service:

Using digital documents enable businesses to help and deal with customer service issues far more effectively, creating a more responsive customer service process. A digital document management system allows businesses to access customer data and retrieve information such as invoices, customer orders and documents quickly, allowing the business to proactively provide customer service and respond to enquiries faster.

Cost savings:

By reducing the need to print documents leads to cost savings on ink, paper, and storage space. There are also financial benefits that are not always considered, such as savings costs of maintaining and cleaning of storage spaces, organisation of documents, and cuts on stationary such as highlighters, pens and staples.

Increase space:

Whether you work from home or in an office, paper can lead to inefficiency. Paper causes clutter which can lead to a less productive environment than one with little-to-no paper. Many workers within an organisation create paper piles as they may not have a process for organising their documents, which will take time to sift through and create a cluttered working environment. It is important to consider a digital documentation software provider that enables workers to maximise their productivity by reducing the time spent on paper pushing.

Simplicity:

With a document management system, businesses can simplify their processes. Authorising invoices and updating orders are examples of tasks that can be done in seconds digitally, which would take far longer if done on paper. There is no longer a requirement to waste countless hours looking for documents. Document searches can be done quickly and organised to make it easy for others in the business to retrieve. With a relatively low percentage of companies adopting a paperless approaching, there is an opportunity to improve both shareholder value whilst benefiting the environment all at a lower cost to the business.

Document Management Systems:

We offer Document Management Systems, a digital filing cabinet. Allowing you to manage and control all of your information and documents in a secure and central location. It is the electric images of paper based information captured through the use of a document scanner. Document management systems show how your organisation stores, manages and tracks electronic documents. Here are the two most popular systems we offer:

FileDirector:

FileDirector offers a powerful, cost effective and easy to use document storage solution. Suitable for enterprise clients, small businesses or workgroups where there are critical business processes such as invoices. Unlike traditional software with up-front costs and ongoing support frees, FileDirector Cloud is an offsite service, which means your business does not have to worry about the upkeep of services or systems. Using FileDirector will give you a competitive edge with a lot of benefits. It is an electronic storage media which references all information intelligently, allowing you to access the information faster, securely, at any time via the internet. To read more about FileDirector, click here. We also offer something called FileDirector Cloud, read more here.

ScanFile:

Another Document Management System is ScanFile, which is one of the most popular. Offering flexibility, referencing and retrieval of organisations documents. ScanFile supports a vast range of black and white and colour document scanners. Including features to make storage of electronic documents (I.e. Word Processing and Excel) format files a straight forward task: including integration with Microsoft office applications. It allows users to design and create document storage folders and scan, send and import documents. Search and document viewing tools are comprehensive but easy to access and use. Designed to be modular, so users can purchase the features they require. Click here to find out more.

 

To find out more, please call us on 01785 785 655 to chat to one of our experts.

 

Epson Expression 12000XL

Epson Expression 12000XL

The Epson Expression 12000XL is a high-quality A3 graphics scanner for sharp and accurate image reproduction of plans, x-rays, film negatives, with the precision users demand.

Key Features:

  • A3 graphics scanner – professional results up to A3 format
  • Superior quality – 2,400 x 4,800dpi resolution
  • High precision – Micro Step Drive technology
  • Powerful software – SilverFast Ai 8.8
  • Optional TPU – Transparency unit for films and slides

The Expression 12000XL is a high-resolution A3 scanner designed to meet the most demanding graphical arts applications. Featuring Epson Scan advanced imaging features, an LED light source, and exceptional SilverFast Ai 8.8 image-processing functions, this scanner offers excellent image reproduction.

Sharp and accurate image reproduction:

With the Expression 12000XL its top of the range scanning technology, users can achieve extremely high-quality image reproduction up to A3 format. Easy to use, Epson Scan operates in either automatic or professional modes, allowing users to optimise their scanning results. The Expression 12000CL’s optical density of 3.8 DMax and 480bit colour depth ensure sharp and accurate scanning for full reproduction of the widest range of colours, even in shadow areas. In addition, the high 2400 x 4900 dpi resolution and ultra-precise Micro Step Drive technology, enable users to capture even the tiniest details with exceptional clarity.

Sharpen and edit your scans:

A comprehensive package of bundled software and imaging technology ensures the Expression 12000XL can perform a wide range of functions easily and efficiently. Epson Scan comes with useful features for removing dust noise and gain reduction to smooth the appearance of images. SilverFast Ai 8.8 image processing functions help get even closer to perfect image production.

Scan a range of media, including film negatives:

The optional transparency unit enables users to scan from transparency media, such as positive or negative film and slides, with professional results.

Specification:

Category:Photo
Scanning speed:6 pages per min
Max. paper size:A3
Colour mode:Colour, Greyscale, Black and White
Scanning side:Simplex (single side)
Feeder capacity:1 sheet
ADF:No
Flatbed:Yes (A3)
Connection:USB
Drivers:TWAIN, ISIS, WIA
Compatibility:Mac OS, Windows 10, Windows 8, Windows 7, Windows Vista

Click here to view and buy the Epson Expression 12000XL.


Please 
contact us or call us on 01785 785 655 to get a quote and the best maintenance package price for you.

Find out all about FileStream

Find out all about FileStream

FileStream has the ability to handle large and complex flows of information quickly and efficiently. This is often the factor that generates and drives a successful business. Paper documents once scanned into the system, can only be viewed by staff authorised to see them.

FileStream is the solution of Document management. Paper can be transferred to electronic documents and sorts existing computer files. It efficiently manages them without an organised and planned system. Traditional methods of handling paperwork and electronic files do not allow staff the quick information access that modern business practice demands. In addition, paper records are vulnerable to misfiling, loss and destruction – accidental or otherwise.

FileStream Document Management Software has been developed by a design team with a wide range of general business knowledge as well as technical experience. This is highly beneficial as often programs reflect the inputs and ideas of developers rather than day to day users. Now you can file and index ALL your records in one consistent electronic filing structure – including scanned-in paperwork, MC Office documents, and over 300 other file formats. The advantages in efficiency will repay the investment in months rather than years.

FileStream Document Management takes a very flexible approach to licensing, offering both fixed and concurrent options. It also operates in terminal services and Citrix environments. FileStream offers a variety of methods for filing documents: Manual Tagging, Regional OCR, Global OCR, and Barcode Recognition. It is important to choose the appropriate method to ensure reliable retrieval at a later date. One size does not fit all when it comes to electronic filing. We work closely with customers to put best document management practices in place, bringing the paperless office a step closer.

Key Features:

Database Built for speed and high volumes – instant search results – SQL database capable of handling many millions of documents. Databases sub dived by cabinets and year (timeline). This allows database access time to be maintained even when accessing historical documents over many years. Think of an in-house Google Search with results displayed in a familiar Outlook style application.

Built in View for 250 File Types – By incorporating a viewer into the document management system you can access virtually any file type, even CAD files, without having the software loaded onto your system. So for instance anyone could view a CAD drawing, but only computers with AutoCAD could edit the drawing.

Files saved in their Original Format – This allows you to edit any file using its original package. So a word document can be checked out and edited in word and then saved as a different version. A drawing can still be edited it is not just an image.

Version Control – Full Traceability – Not only does every change to every document get audited so you know who did what, but every document is retained. So if you are on a document listed as version 6, you could still access every version of that document all the way back to version 1 – forever.

Flexible scanning – Use any scanner from desktop to floor standing MFP – scan on demand or to a directory who’s contents get displayed in your Filestream Inbox waiting to be indexed by you – scan in mono or colour and store in a file type of your choice – Tiff or PDF

Flexible indexing by document type – by defining your own types of documents you can prompt the user scanning in the document (or depositing the document) for relevant information you might need to find that document later – like an invoice number or a PO number. By using document types only relevant indexes are used.

Optical Character Recognition (OCR) – using OCR allows you to search the content of any file, not just the index. It’s like Google search but better because Google only searches metadata. OCR can be done at the time of dropping or scanning the document into your FileStream inbox, or it can be a scheduled task overnight while the system is otherwise idle.

Workflow – if you need a document to be reviewed or approved by one or more people set up a workflow and move these through the system using electronic stamps – no more lost paperwork.

Web Interface – for those times when you are not in the office but still need access to your documents the web interface is available. All you need is an internet connection (and the right security rights). Remote users can also be restricted – so a customer could only access invoices or statement related to his account for instance.

Benefits of using an Electronic Management system:

Easy Access – from the moment the document is scanned, it becomes accessible from any computer by an authorised employee. Compare this immediate access to a traditional paper file, which has to be housed in a file cabinet or room and then must be requested, retrieved and delivered to an employee. During its use that paper file can not be access by another employee. Electronic documents can be retrieved immediately, shared and routed to any employee who needs it.

Searchable text – when a document is scanned, OCR examines the text and creates a digital version of the contents. This text is stored with the document, creating a file that can be searched by any employee. If a company needed to find every file that mentions a particular client, they could search the document database for every mention of that name. This turns ordinary files into huge databases of information that can be used for marketing, auditing and management purposes.

Cost savings – the switch to electronic documents can be a tremendous cost-saving opportunity for most companies. The cost for filing cabinets, supplies and the real estate required to store them on site is substantial. If a company uses an off-site storage facility the cost to store and retrieve files is equally expensive add to this the cost for filing clerks and the downtime required to find specific files and the price of a manual filing system is substantial with digital system, there is a cost for the scanning and filing technologies, but once digitised, the cost for data storage is quite low.

Security – the difficult task of securing confidential information is simplified with a digital document management system. Whereas paper files need to be stored in secure cabinets and controlled using a manual access system, electronic documents are easily encrypted with access controls using passwords and an authentication system. Electronic files never go missing, nor do they easily fall into the wrong hands.

 

To find out more, please call us on 01785 785 655 to chat to one of our experts.

0
Connecting
Please wait...
Send a message

Sorry, none of our advisers are online at the moment. Please leave us a message along with your contact information and we'll get back to you.

* Your name
* Email
Phone
* Your message
Start Chat

Need advice?

* Your name
* Email
Phone
* Your message
Chat
Feedback

Help us help you better! Feel free to leave us any additional feedback.

How do you rate our support?

0 items