Paper and printer consumables are accumulatively expensive. They also require space within offices, thus adding to their cost. By digitising documents and storing them in the Cloud, you’ll need less office space and it is possible to enjoy a significantly reduced spend on printer ink and paper. The cost of printing and paperwork can be exorbitant. It involves various sub costs like equipment manager, paper records maintenance and cost of space. Document imaging can help reduce these costs to minimal levels, helping you focus on core business areas or increasing the investments in other areas of the business.
Digitising documents was once a fairly painful process that involved time-consuming scanning and uploading via slow internet connections. Not anymore, files can be quickly captured digitally and once stored in the Cloud, accessed quickly via intuitive, smart search tools. Many documents are created digitally in the first place and adding these documents to secure, sharable online spaces saves time and effort.
With digitised content, teams can collaborate more easily by sharing documents and working on them simultaneously. Information can spread effortlessly and securely across the world, bringing employees, contractors and freelancers together.
Paper records are insecure. With the right security restrictions, Cloud-based documents can be kept away from prying eyes. A scanned document is a trackable document. If needed, only certain users can access the documents and workflows can be set up along with permission groups for an individual, which enhances the security and maintains the confidentiality of the document.
Document Imaging and overall document digitising process adds to your green credits and is an environment friendly initiative. It removes the needs of creating multiple backup copies and unnecessary printing, increasing the eco-friendly quotient of your company.
To find out more, call us today on 01785 785650, and speak to one of our experts.