Dokmee Document Management

Dokmee Document Management

Dokmee is a secure, easy to use document management system designed for a variety of purposes including document capture and storage, search and retrieval and file sharing. Dokmee adapts to any business model by maximising accessibility and functionality in repositories of all sizes, while increasing collaboration and communication between users. With a very user friendly interface available in 19 languages, Dokmee is the smart and flexible choice.

Document management software:

  • Ease of use meets functionality
  • Enjoy connecting with Mac, PC, smartphones, and tablets
  • Successfully share files from one centralised location
  • Peace of mind that your files are secure
  • Access your files on the go

Search Functions:

  • Find files instantly and accurately
  • Quick Search
  • Advanced Search
  • Global Search
  • Track and retrieve files using keywords

Organisation:

  • Share files globally
  • Store and manage files in one central locations
  • Print/email files instantly
  • Audit Tool: Manage all actions performed in the software

Collaboration:

  • One centralised file
  • Keep files organised
  • Share files quickly and easily
  • Manage file access
  • Save time and money
  • No internal IT staff required

Workflow:

  • Custom stamps
  • E-signature w/password restrictions
  • Automate approvals in the matter of seconds
  • Approve Workflow files on the go from anywhere

 Organisation and Retention:

With an easy to use Windows like folder structure, manually and automatically sort files into an unlimited number of folders and levels. Already have files and folders organised in Windows? Simply drag the entire folder structure into Dokmee and it will be recreated with the files automatically OCR’d and searchable based on the content.

File sharing and Collaboration:

Share files across your organisations with peace of mind. Store and manage any file type in Dokmee, with built in viewing capabilities for PDF, TIFF, JPG, PNG, BMP, GIF, DWG, DXF, MSG, EML, and much more. Add annotations, mark-ups, and notes to files. With a collaborative Microsoft Office viewer, open and edit Word, Excel, PowerPoint, and Visio files.

Security:

With the built in audit log, all system and file activity is tracked and recorded for easy report generation. Secure files with user restrictions at the file cabinet, folder, and file level along with Active Directory integration. All files imported and created with Dokmee are encrypted on the server to ensure that accessibility is restricted to authorised Dokmee users only.

Workflow:

With an in depth rules based workflow, customise and manage document flow and business processes for multi-user approval requirements. The Workflow inbox is also accessible from the Dokmee Mobile product

  • Individual user inboxes
  • Email notification and reminders
  • Automatic document stamping
  • Index field updates based on approval or rejection
  • Document flow history tracking

Cloud:

Online collaboration has never been easier than with Dokmee Cloud. As a securely hosted, fully featured Enterprise Content solution. Dokmee Cloud enables you to work on the go from anywhere that has a Wi-Fi connection. Audit who is accessing the files and all action being performed. Dokmee is cable of handling the IT management responsibility if need be.

On Premise:

Every company has documents, records and files stored in every corner of the office. Dokmee can help you organise, secure and manage those files efficiently. We can help you go digital today, while allowing you to manage all your Enterprise content needs by storing your files on site.

Automate Workflows:

Manage document flow and business processes for multi-user approval requirements.

Filesharing:

Multiple users can view files at the same time, along with version control for editing and revisions.

OCR (ABBYY):

Convert images to searchable files: PDF, TIFF, JPEG, Supports over 134 languages.

File retention:

Automatically purge and delete files based on a specific retention period.

Annotation:

Add layers to images such as custom stamps, sticky notes and e-signatures.

Security:

Audit log, file encryption, and user restrictions and Active Directory integration.

To find out more, please ring us on 01785 785650 to chat to one of our experts.